Office Admin

About Us
We are a Dubai-based interiors and contracting company specialized in design, fit-out, and furniture procurement for residential and hospitality projects. We are looking for a highly organized  Office Administrator with proven UAE experience to support daily operations, finance coordination, HR documentation, and supplier management.

Key Responsibilities

• Manage office operations, schedules, and correspondence with suppliers and clients.
• Handle invoice registration, expense tracking, and VAT declaration in coordination with the company accountant.
• Process WPS payroll, leave records, and employee documentation (offers, renewals, visas).
• Maintain accounts payable and receivable records; prepare payment requests and follow up with vendors.
• Support HR and recruitment processes (posting, scheduling, onboarding, documentation).
• Coordinate calendars, meetings, and calls for management.
• Maintain and update contracts, purchase orders, and filing systems (digital and physical).
• Prepare and review documents, quotations, and company correspondence in English (Arabic knowledge is a plus).
• Ensure office supplies and project documentation are always organized and up to date.

Requirements

• 2–4 years of proven UAE experience in a similar role (preferably within an interiors, contracting, or construction company).
• Solid knowledge of VAT, WPS, and UAE labour procedures.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting tools (Odoo).
• Strong written and verbal English communication skills (Arabic an advantage).
• Good understanding of supplier management, procurement, and payment cycles.
• Positive, reliable, detail-oriented, and comfortable working in a dynamic environment.
• Immediate availability preferred.

How to Apply

Please submit your CV in English with the subject line:

“Application – Office Admin (Dubai Interiors)”